Frequently Asked Questions

Accounting Department

1. How long will it take to receive a student body check?
It generally takes two working days.

2. What is the current reimbursement amount for mileage?
The current amount for mileage reimbursement is $ .375 per mile.

3. When are pupil attendance reports due?
A reporting schedule with due dates is sent to each school attendance clerk at the beginning of the school year. Monthly reports are due two weeks after the last school day of the school calendar and are submitted to the Accounting Dept. at the District Office. The state reports are due at ICOE at the end of the school month 4 (P-1), school month 8 (P-2) and school month 11 (Annual).

4. How do I make a budget transfer?
A budget transfer form must be completed and submitted to the Accounting Dept.

5. Who do I call if I have a budget question?
Please feel free to contact Caroline Przytula at (760) 768-3888, Ext. 3022 or Vivia Arellano at (760) 768-3888, Ext. 3007.

6. What information do I need to provide for a capital asset item?
The Purchase Order must include site and location, provided it is $500 or more.

7. How long can I wait before I submit my employee reimbursement claim form?
The current board policy states that an employee reimbursement claim form must be submitted within 90 days.

8. What is the current per diem meal amount?
The current per diem meal amount is $10 for breakfast, $13 for lunch, and $22 for dinner or $45 per day.

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Accounts Payable Department

1. When will I received my check?

All checks are mailed on Friday morning of each week.

2. When will my invoice be paid?

All invoices are paid 30 days from date of invoice.

3. What should I do if the price of the item is higher than shown on the purchase order?

If the amount per item is less than 10% the actual price, please contact the Accounts Payable Dept. If the amount per item is more than 10%, please call contact person shown on purchase order.

4. What is your tax rate?

The current tax rate in Calexico is 8.25%.

5. Are you tax exempt?

The Calexico Unified School District is not tax exempt.

6. What is your shipping address?

Please look under “Ship To” of Purchase Order form. During the months of June, July and August, all merchandise must ship to:

Felipe Vega Facility Warehouse

1085 Andrade Avenue, Calexico, CA 92231.

7. Do you accept merchandise without an authorized Purchase Order?

All purchases must be authorized with a signed purchase order and an assigned number. Orders by phone are not accepted.

8. Can I substitute an item if it is not in stock?

Not without the proper authorization by the contact person listed on the Purchase Order.

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Payroll Department

1. When do I get paid?

All employees are paid on the last business day of the month.

2. What time can I pick up my check?

All checks are ready for pick up after 1:00 PM on pay day.

3. When are time cards due?

All time cards are usually due at the end of the first week of the following month. For example: For the month of March, time cards are due by the fifth working of April.

4. What happens when I cannot pick up my check on payday?

If employee does not make proper arrangements, the check will be mailed the following business day.

5. Can my mother, father, sister, etc. pick up my payroll check?

Anyone may pick up a payroll check as long as a written and signed authorization by the employee is submitted.

6. Why am I being docked?

Usually, employees are docked due to the fact that their vacation days, sick leave, personal necessity leave have been exhausted.

7. What happens if there is an error on my check?

Employee must come to the Payroll Dept. to address concern.

8. Who do I call if I need information and/or forms regarding employee insurance?

Please contact Payroll Dept.

9. Who do I contact if I have a change of address?

Please call Human Resources Dept. at (760) 768-3870.

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